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I know I'm wasting my time on this particular warning because if spam didn't work, spam wouldn't exist. Let me repeat myself just in case you don't understand: NEVER respond to spam. If you must post your address, spell it out-for example, ssharkins at gmail dot com.
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Spiders (special software that searches the Internet for e-mail addresses) are everywhere. Don't post your e-mail address on a Web site, a newsgroup, or any public forum.The following list applies to anyone who spends anytime online, not just Outlook users: Be proactiveįighting spam might mean a change of habits and showing a bit of restraint.
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A neat side benefit is that your e-mail will download quicker. Not everyone agrees that they increase spam, but I don't see the point in finding out.
Similarly, you might want to check the Permit Downloads From The Web Sites In This Security Zone: Trusted Zone option.įigure C Block graphic files in e-mail messages. If you receive HTML newsletters and the like, selecting this option will allow Outlook to download them into your Inbox (or any personal folder you select using a rule). You might want to check the Permit Downloads In E-mail Messages From Senders And To Recipients Defined In The Safe Senders And Safe Recipients List Used By The Junk E-mail Filter option. Check the Don't Download Pictures Or Other Content Automatically In HTML E-mail option, as shown in Figure C. Click Change Automatic Download Settings in the Download Pictures section. Choose Options from the Tools menu and then click the Security tab. If you're currently downloading images, you can pull the plug on beacons as follows: Outlook 2003 doesn't download images by default. The simple act of downloading your e-mail lets a spammer know that your e-mail address is alive and well. Spammers use this trick to save money and to track which e-mail addresses retrieve the image. Immobilize Web beaconsĪ Web beacon is a linked image that your e-mail client retrieves when you download the message. If you're using Microsoft Exchange Server, you can't automatically send messages from anyone in your organization to the Junk E-mail folder - nice try. Figure B Let Outlook know when it makes a mistakeīy default, Outlook considers everyone in your Contacts lists as safe. Select the Add Sender To Blocked Senders List option and Outlook will automatically move the message to Junk E-mail. You can do the same with spam that makes it into your Inbox. When you find a message in Junk E-mail that isn't spam, right-click it and choose Mark As Not Junk from the resulting submenu, shown in Figure B. Note: Make sure you check your Junk e-mail folder frequently for false negatives - messages that the filter incorrectly identifies as spam. Fight the temptation to check the option that deletes all spam because sometimes what Outlook thinks is spam isn't spam at all. 
This drastic setting will definitely eliminate spam from your Inbox, but it's too restrictive for most people.
Check the Safe Lists Only option for a strict filter that downloads mail only from addresses in your contacts list. Select the Low option and you'll still see spam in your Inbox. Click Junk E-mail in the e-mail section and deselect the first option, No Automatic Filtering, as shown in Figure A.įigure A Enable Outlook 2003's spam filter. If your filter is disabled, I recommend you turn it back on: When the filter suspects a message is spam, Outlook downloads it directly into this folder instead of cluttering up your Inbox with it. 
Outlook 2003 has a decent spam filter that downloads and filters spam into an existing folder named Junk E-mail.
#MICROSOFT OFFICE EMAIL KEEPS GOING TO JUNK PDF#
This blog post is also available in the PDF format in a TechRepublic download. Server administrators have more tools to choose from, including third-party filters, none of which I discuss in this article. In addition, these tips are for individual users. Where appropriate, this article provides instructions for Microsoft Outlook 2003, but these spam-fighting tips aren't exclusive to Outlook. You must take control of spam, because honestly, that's all any of us can hope for at this point. You can't keep spammers from sending you e-mail, but you can make sure you don't ever see it. Regrettably, at least from the recipients' point of view, it looks like spam is here to stay, but resistance does pay off. As more and more spam finds your Inbox, it's harder to find legitimate mail. Nobody knows for sure how spam got its name, but we can all agree that we hate it.
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